Ontario Tech University Library

How to book a room

Booking Guidelines
  1. These group study rooms are located at the North Oshawa Library.
  2. Your student ID can only be used once per day to a maximum of 20 bookings per term.
  3. Bookings are available for a maximum of 2 hours per day.
  4. Bookings can be made one day in advance.
  5. Bookings for tomorrow will open at 10 a.m. today.
  6. Bookings cannot be created five minutes before the start time.
  7. You cannot “join” or “cancel” a booking 30 minutes before the booking start time.
  8. When a group completes a booking, all incomplete reservations associated with the same time/room are voided. If your reservation has been voided, you may re-use your student ID to reserve or complete a booking for the same day.
  9. Your Library Account must be in good standing in order to reserve a room.
  10. The booking system will not accept passwords longer than 10 characters and all characters must be alphanumeric.
Room Use Guidelines
  1. It is the intent of the system to set the maximum for a single group’s bookings to 4 hours/day for group study rooms. Attempts to monopolize rooms will be considered a breach of the Building Use Guidelines. The library reserves the right to cancel bookings and/or suspend booking privileges in violation of this, or any other library guideline.
  2. Bookings may be forfeited for rooms occupied by fewer than the required number of persons to book the room.  
  3. If a room is vacant 15 minutes after the booking start time, the group’s entire booking is void and the room is free for use until the next group’s reservation.
  4. Please do not try to reposition any equipment (projector, smart board etc.) and please do not unplug or remove any preexisting cords or cables.
  5. Students using the rooms are responsible for any damage that may occur.
  6. Only snacks and lidded beverages are allowed.
  7. Photo ID is required for the loan of equipment from the Circulation desk.
  8. Please be mindful of noise levels as the space is not sound proof.
  9. The group study rooms are intended for “organized groups”; individuals should not join a group unless they have a prior affiliation with that group - the original booker is the “owner” of the booking and can ask any “joiners” to leave the booking or the room.